Byford Bushrangers Inc

Annual General Meeting 2024

Date: Thursday 18th April 2024 

Location: Bill Hicks Reserve, Plaistowe Boulevard, Byford.

 

The Annual General Meeting is open to all Members of the Byford Bushrangers. The chairperson will declare all committee positions vacant.

As per our Rules of Association, any fully Financial, Honorary, or Life Member can nominate or second a person for a position. Position descriptions can be found on the Byford Bushrangers website at bushrangers.org.au or via the link in each title below.  If more than one nomination is received for a position, a silent vote will take place. Members must be present or by Proxy to submit a casting vote. 

If a position is not filled at the AGM it will become a “Casual Vacancy” and can be filled at a Committee Meeting. 

 

Please ensure you read the position description via each link.

Office Bearers

Office Bearers hold primary positions on the committee, these positions follow and maintain specific tasks as outlined in the position description.  All Office Holders are expected to attend all meetings where possible and have full voting rights,

• President
• Secretary
• Vice President – Teeball
• Vice President – Baseball
• Vice President – Softball
• Treasurer
• Registrar
• Equipment Officer
• Events Officer
• Uniform Officer
• Assistant Registrar
• State Championship Officer
• Publicity Officer (social Media)

As per the Rules of Association, office bearers can officially hold one position. If another position is deemed vacant during the AGM, an appointed office bearer can assume a second role as a temporary placement.  If at any point during the season, a new member nominates for a vacant position and is approved by the committee the newly approved member will assume that position.  

In the following nomination form, please select the position/s you would like to be considered for.  The positions will be voted for in the order presented.  Should you select multiple positions, your nomination will be considered for each position until you are successful in a role.  Any subsequent nominations will be discarded. 

General Committee & Sub-Committee

General Committee, hold supporting positions on the committee, these positions follow and maintain general tasks as outlined in the position description. All General Committee members are expected to attend all meetings where possible and are have full voting rights.

• General Committee

Sub-committee positions. are NON-VOTING. These positions are supporting positions to each sub-committee.  These positions are outlined in the position description.  To be eligible to vote at meetings you must also hold an Office Bearer or General Committee position.

• Chief Coach - Teeball
• Chief Coach - Baseball
• Chief Coach - Softball
• Chief Umpire – Teeball
• Chief Umpire - Baseball
• Chief Umpire - Softball
• Sports Safety Officer
• Grounds Officer

 

Annual General Meeting Process

• The AGM date/time/location is determined by the current committee.
• All members will be notified in writing at least 28 days prior to the AGM date.
• Nominations must be received in writing at least 7 days prior to the Annual General Meeting being held.
• Each position is individually voted.
• If only 1 member has been nominated for a position, that person is automatically elected into the position.
• If more than one member has been nominated for a position, the financial, honorary, or life members at the meeting or via a proxy must vote in accordance with procedures that have been determined by the committee, to decide who is to be elected to the position. 
• If no nominations are received, the chairperson will seek nominations from all financial, honorary, or life members present at the meeting. 
• If no member is elected to a position, the position is declared a "Casual vacancy" and to be filled at a later date during a committee meeting.  An elected Officer Bearer may temporarily fill a casual vacancy until the time the position is filled.
• Each financial, honorary, or life member present at the meeting or via a proxy, may vote for one member who has been nominated for the position. If the vote is tied the chairperson can cast a second and deciding vote.
• A member who has been nominated for the position may vote for him or herself. 
• A Proxy may be nominated by any member who is not in attendance at the meeting. The Proxy representative must be a financial, honorary, or life member present at the meeting.
• A Proxy nomination must be made in writing to the secretary, at least 24 hours prior to the AGM date.
• Members may advise the Proxy of their vote or allow the Proxy to cast a vote at their discretion.
• In the event and for any valid reason the AGM can not be conducted on the advised date. All current nominations will remain the same. NO additional nominees will be accepted. Nominees and proxy votes may be withdrawn.

 

 Agreement

Under the Associations Incorporation Act 2015 (the Act), a person is prohibited from sitting on the management committee of an incorporated association (without prior approval from the Commissioner for Consumer Protection) where they:

• Are an undischarged bankrupt or their affairs are being managed under insolvency laws;
• Have been convicted of an offence in connection with the promotion, formation, or management of a body corporate;
• Have been convicted of an offence involving fraud or dishonesty punishable on conviction by three months or more imprisonment; and/or
• Have been convicted of an offence under Division 3 (the duties of officer’s provisions) or section 127 (the duty with respect to incurring of debt) of the Act.

By signing this form, if you are elected, you agree that you are permitted based on the above and that if your situation changes you will inform either the President and/or Secretary immediately.